--- title: Creating Power BI Reports description: Setting Up Power BI Reports --- [Skip to content](https://knowledge.zapliance.com/setting-up-power-bi-reports#main-content) English Show submenu for translations [![zapliance logo light bg](https://knowledge.zapliance.com/hubfs/zapliance%20logo%20light%20bg.svg)](https://knowledge.zapliance.com/migration) Open main navigation Close main navigation - English Show submenu for translations - [Contact us](https://zapliance.com/support/) [Contact us](https://zapliance.com/support/) Hi. How can we help? - There are no suggestions because the search field is empty. 1. [Knowledge Base](https://knowledge.zapliance.com/) 2. [Functional Onboarding](https://knowledge.zapliance.com/functional-onboarding) 3. [Microsoft Services User Guides](https://knowledge.zapliance.com/functional-onboarding#microsoft-services-user-guides) # Creating Power BI Reports ## Detailed guide for the setup of Power BI reports Once data extraction and processing are completed within zapAnalytics, the Power BI report templates need to be opened using Power BI Desktop for importing the results from the zapAnalytics result files. This will create Power BI reports that are accessible locally, serving as the basis for the workshop session. To proceed, please ensure the **latest version of Power BI Desktop** is installed where necessary. The following options are available: 1. 1. Installation **via Microsoft Store**: Power BI Desktop can be downloaded and installed for free directly from the Microsoft Store. 2. **Download from the Microsoft website**: The latest version of Power BI Desktop can also be downloaded for free from [Microsoft's official website.](https://www.microsoft.com/de-de/power-platform/products/power-bi?market=de) ### **Power BI Templates and zapAnalytics Result Files** zapAnalytics produces output files as defined in the Content Bundle. This typically includes zapAnalytics result files (.parquet) and Power BI template files (.pbit). You can display and download the output files by first selecting the result plan in your zapAnalytics project: ![](https://knowledge.zapliance.com/hs-fs/hubfs/1%20Result%20plan-png.png?width=670&height=467&name=1%20Result%20plan-png.png) The available output files will then appear on the right side or, depending on your browser zoom settings, below the plan overview. In that case, scroll down until you see the files. You'll be able to download the following output files: - - **Power BI Templates (.pbit):** Template files for report creation.  ![](https://knowledge.zapliance.com/hs-fs/hubfs/2%20pbits-png-1.png?width=636&height=332&name=2%20pbits-png-1.png) - - **zapAnalytics Result Files (.parquet):** Processed data files as source files. Serve as input for Power BI and MCP servers.  ![](https://knowledge.zapliance.com/hs-fs/hubfs/3%20parquets-png.png?width=606&height=345&name=3%20parquets-png.png) After importing the .parquet files in the .pbit, you can **save the PowerBI Report as a .pbix file.** These files are independent of zapAnalytics. ### **How to Create Power BI Reports** The following steps are necessary to create the two Power BI reports: 1. Download the zapAnalytics .paruet result files, unzip the folder and copy the file path. ![](https://knowledge.zapliance.com/hs-fs/hubfs/image-png-Jul-11-2025-01-54-38-5007-PM.png?width=670&height=229&name=image-png-Jul-11-2025-01-54-38-5007-PM.png) 2. Open one of the Power BI template files (pbit) and insert the file path of the zapAnalytics result file. Click the **Load** button to generate the Power BI report. ![](https://knowledge.zapliance.com/hs-fs/hubfs/image-png-Jul-11-2025-01-55-10-5625-PM.png?width=670&height=194&name=image-png-Jul-11-2025-01-55-10-5625-PM.png) *Depending on the parquet file size, data loading may take **up to 10 minutes**.* 3. Depending on the zapAgent Team and Content Bundle you're using, different parameters (such as Azure OpenAI endpoints) must be configured. This will be done in consultation with zapliance according to your individual setup. 4. The following settings must be configured for the user within the Power BI templates to achieve smooth and consistent reporting. Please proceed as follows: Open **File** → **Options and Settings** → **Options**. Under **Report Settings**, navigate to **Query Limit Simulations**. Select **Premium Capacity** as the preferred option.  ![](https://knowledge.zapliance.com/hs-fs/hubfs/image-png-Jul-11-2025-02-03-32-4937-PM.png?width=670&height=525&name=image-png-Jul-11-2025-02-03-32-4937-PM.png) 5. The Power BI report must be saved in the .pbix file format: ![](https://knowledge.zapliance.com/hs-fs/hubfs/image-png-Jul-14-2025-09-13-01-3307-AM.png?width=268&height=60&name=image-png-Jul-14-2025-09-13-01-3307-AM.png) Please ensure that this report is shared with the end user as well as with zapliance for the purpose of workshop preparation. ### Publishing Power BI Reports Power BI reports (.pbix) can be published to the Microsoft cloud, enabling other authorized Microsoft users to access them with either viewing or editing permissions. Note that publishing reports requires a **Microsoft Power BI Pro license**. ![Screenshot of the Power BI Home ribbon, highlighting Publish.](https://learn.microsoft.com/en-us/power-bi/create-reports/media/desktop-upload-desktop-files/pbid_publish_publishbutton.png)   For detailed instructions on publishing Power BI Desktop reports, please refer to [this Microsoft article](https://learn.microsoft.com/en-gb/power-bi/create-reports/desktop-upload-desktop-files).     - [Overview Agentic Teams](https://knowledge.zapliance.com/overview-agentic-teams) - [Product Descriptions](https://knowledge.zapliance.com/product-descriptions#main-content) - [Platforms](https://knowledge.zapliance.com/product-descriptions#platforms) - [Agentic Teams](https://knowledge.zapliance.com/product-descriptions#agentic-teams) - [Agentic Team Solutions](https://knowledge.zapliance.com/product-descriptions#agentic-team-solutions) - [Solution Bundles](https://knowledge.zapliance.com/product-descriptions#solution-bundles) - [Customer Success](https://knowledge.zapliance.com/product-descriptions#customer-success) - [Technical Onboarding](https://knowledge.zapliance.com/technical-onboarding#main-content) - [zapHome](https://knowledge.zapliance.com/technical-onboarding#zaphome) - [Virtual Machine/Server](https://knowledge.zapliance.com/technical-onboarding#virtual-machine-server) - [Docker](https://knowledge.zapliance.com/technical-onboarding#docker) - [zapAnalytics Setup Guides](https://knowledge.zapliance.com/technical-onboarding#zapanalytics-setup-guides) - [SAP Setup Guides](https://knowledge.zapliance.com/technical-onboarding#sap-setup-guides) - [LibreChat Setup Guide](https://knowledge.zapliance.com/technical-onboarding#librechat-setup-guide) - [Microsoft Services Setup Guides](https://knowledge.zapliance.com/technical-onboarding#microsoft-services-setup-guides) - [Former Setups](https://knowledge.zapliance.com/technical-onboarding#former-setups) - [Functional Onboarding](https://knowledge.zapliance.com/functional-onboarding#main-content) - [Project Workflows](https://knowledge.zapliance.com/functional-onboarding#project-workflows) - [zapAnalytics User Guides](https://knowledge.zapliance.com/functional-onboarding#zapanalytics-user-guides) - [Wilma User Guides](https://knowledge.zapliance.com/functional-onboarding#wilma-user-guides) - [SAP User Guides](https://knowledge.zapliance.com/functional-onboarding#sap-user-guides) - [Microsoft Services User Guides](https://knowledge.zapliance.com/functional-onboarding#microsoft-services-user-guides) - [Governance Onboarding](https://knowledge.zapliance.com/governance-onboarding#main-content) - [General Governance Information](https://knowledge.zapliance.com/governance-onboarding#general-governance-information) - [Digital Audit Preparation (DAP)](https://knowledge.zapliance.com/governance-onboarding#digital-audit-preparation-dap) - [Cash Recovery AI (CRAI)](https://knowledge.zapliance.com/governance-onboarding#cash-recovery-ai-crai) [![Favikon Color-1](https://knowledge.zapliance.com/hs-fs/hubfs/Favikon%20Color-1.png?width=30&height=30&name=Favikon%20Color-1.png "Favikon Color-1")](https://zapliance.com/) Knowledge Base Copyright © 2026, zapliance GmbH