Document Analysis Add-On for zapCash VAT: Installation and Process

Overview of preparatory measures and the process workflow for implementing the add-on.

The integration of the Document Analysis Add-On for zapCash VAT enhances the capabilities of zapCash by automating the analysis of invoice documents.

zapCash Installation: Ensure that zapCash is already installed on the system


Preparatory Measures:

Joint Meeting with SAP and Azure Administrators to discuss the following topics: 

    1. SAP Administrator:
      1. The SAP user utilizing zapCash needs specific authorization objects. Refer to SAP User Role Access Rights for detailed information.
      2. Some elements may need additions to the current status.
      3. Understanding of SAP's Document Management System, particularly General Object Services (GOS) or ArchiveLink, is crucial for handling invoice attachments in SAP. GOS provides functions for attaching, listing, searching, and editing documents in SAP, enhancing the overall document management capabilities. ArchiveLink serves as a tool for document archiving.
    2.  Azure Administrator:

      1. Microsoft Document Intelligence for Document Analysis: A technology that utilizes AI to analyze and comprehend documents. This application aids in the automatic detection and extraction of relevant information from invoice documents. 
      2. Utilization of Microsoft Azure OpenAI Service for advanced AI technologies, including GPT-4.
      3. Supplementary instructional documents are provided for further discussion. 
        Azure Open AI Setup Guideline
        Azure AI Document Intelligence Setup Guideline
    3.  zapCash VM Administration Rights:
      1. Additional files are required in the zapCash installation folder for document downloads.
      2. Collaborative access to the zapCash installation and potentially administrative rights are needed under guidance.

Process Workflow:


  1. Installation of VAT App in zapCash (with Customer Success): Activate Duniverse for the VAT Analysis in zapCash.
  2. Data Processing of VAT App in zapCash: Start Data Processing for theVAT Analysis.
  3. Activation and Extraction of CSV Result File: Transmission to zapliance (in collaboration with Customer Success).
  4. zapliance Analysis of VAT Result Data: Creation of the Long List of potentially relevant results.
  5. Initiation of Document Download: Automated process within zapCash, storing documents on the zapCash VM.
  6. Transmission of Attachment Files to zapliance: Documents sent for further analysis.
  7. GPT-4 Analysis by zapliance: Option to use Azure Services in the customer's or zapliance's tenant.
  8. zapliance Prompted Preliminary Analysis: Creation of the Short List (Candidate List).
  9. Customer Verification: Review of cases identified by zapliance for accuracy and relevance.
  10. Project Conclusion: Collaborative determination of truly relevant cases of lost input tax, planning next steps for reclamation.

The integration of the Document Analysis Add-On streamlines the VAT analysis process in zapCash, providing users with a more efficient and accurate means of identifying and addressing potential issues with input tax. Successful implementation requires collaboration between SAP and Azure administrators, along with ongoing cooperation with zapliance and Customer Success teams.